Issued by: OSCE Centre in Ashgabat

Requisition ID: TUR000009

Contract Type: Local Contracted

Grade: G5

Job Level: General Services

Job Type: Contracted

Location: TUR - OSCE Centre in Ashgabat, Ashgabat

Closing Date: Oct 2, 2023

Employee Status: Fixed Term

Schedule: Full-time

Education Level: Bachelor's Degree (First-level university degree or equivalent)

Target Start Date: November 1, 2023

Tasks and Responsibilities:

Under the overall supervision of the Head of Centre, the successful candidate will be tasked with the following duties:

• Screening, co-ordinating, processing, routing, monitoring and following-up the flow of incoming and outgoing documents and correspondence and adding when necessary  records, reference and previous correspondence; keeping track of deadlines and supervising meeting  of deadlines; keeping logs for incoming and outgoing correspondence, routing and deadlines; determining the lead for circulation of documents within the Centre; maintaining the Centres data base and filing cabinet for programmatic activities
• Collecting, compiling, arranging and reviewing documents and correspondence and presenting them for decision and action to HoC; advising on available background information and previous correspondence
• Maintaining standard and routine correspondence on behalf of the HoC, drafting correspondence, letters, diplomatic notes on instruction and clearing correspondence according to established OSCE procedures and rules; formatting, proof reading, and finalizing   correspondence including confidential correspondence; conducting research for information on request within the Centre, OSCE and web
• Maintaining and monitoring the Centre’s daily, weekly, monthly calendar and the HoC’s personal calendar
• Receiving and processing HoC’s personal visitors, arranging appointments and meetings for HoC (both internal and external), preparing speaking notes on instruction, taking notes during staff meetings and when requested
• Maintaining list of names, addresses and phone numbers of government officials, members of public organizations and international presences
• Preparing unofficial translations and interpreting up to highest level
• Placing, screening telephone calls and answering inquiries
• Making travel arrangements for HoC
• Providing support to other assistants
• Performing other related work as assigned

Necessary Qualifications:

• Theoretical and practical work experience in collocating and processing information, administration, time management, secretarial duties. Knowledge of modern office procedures and of OSCE principles and structure and policy. Ability to operate word processing equipment. Experience in dealing with high-ranking officials.
• Professional fluency in English with excellent communication (both oral and written) skills; professional fluency in Russian and Turkmen;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.
• Computer literate with practical experience using Microsoft applications.
• Work experience in international organizations or companies.

Remuneration Package:

Monthly remuneration, subject to social security deductions, is approximately EUR 990. OSCE salaries are exempt from taxation in Turkmenistan.

Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 26 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees.

Appointments are made at step 1 of the applicable OSCE salary scale

To get additional information and apply for the position, please follow the link.