Job Identification: 20092

Locations: Ashkhabad, Turkmenistan

Apply Before: 08/31/2024, 06:59 AM

Degree Level: Advanced/Postgraduate Degree

Job Schedule: Full time

Agency: UNDP

Grade: NPSA-9

Vacancy Type: National Personnel Service Agreement

Practice Area: Management

Bureau: Regional Bureau for Europe and the CIS

Contract Duration: 1 Year with Possibility for extension

Job Category: Administration/Operations/Support

Duties and Responsibilities:

Ensure the development and delivery of common services to the UN organizations operating in Turkmenistan by:

• Maintaining an organized document repository of all related common services, including a database of CS customers, roster of suppliers, contracts and related agreements with clients.
• Coordinating and monitoring common services implementation, identifying constraints and delays and providing solutions.
• Developing a strategy for enhancement of common services and identifying new areas in which common services could be developed.
• Analyzing existing common services for efficiency and cost-effectiveness and proposing and implementing improvements.
• Developing and managing an inter-agency system for cost sharing of common shared support services and managing UNDP´s system for cost-recovery for common services.
• Preparing and managing necessary agreements for operational inter-agency cooperation.

Ensure proper common premises management and supervision focusing on the achievement of the following results:

• Oversee UN Common Premises contracts and procurement, provide technical advice/ draw specifications for common premises procurement.
• Manage UN common services and oversee relevant staff or outsourced works including certification for payments.
• Prepare the annual UN common premises budget for submission to the CSC and approval by UNCT; manage the common premises budget and provide quarterly reports to UN agencies on incurred disbursements.
• Provide UNDP Finance Unit with common cost sharing breakdowns and corresponding formalities – space occupancy, up-to-date number of staff and other relevant information.
• Liaise with fire, water brigades and ensure emergency equipment are in good working order and regulations of the public bodies are being followed.
• Be responsible for arrangement and maintaining cleanness of internal and external areas of the common premises including inventory supplies in sufficient quantities.
• Coordination of assets and inventory management of the common premises including periodic reporting and disposal when required.

Ensures and coordinate proper maintenance and smooth work of all the systems in the UN Building including:

• Manage UN common premises maintenance activities, including preparing an annual maintenance plan.
• Be responsible for monitoring and the adequacy of utility services such as water, electricity and any other systems, assure payment of bills. Liaise with public authorities for utilities and maintenance.
• Electricity (generator, UPS etc.).
• HVAC (heating, ventilation and air conditioning).
• Communication – landline telephones thru PABX (except directly belonging to UN Agencies).
• Security systems – access control, video surveillance, fire alarm and sprinklers.
• Ensure and arrange failure free water supply and sewage, waste removal.
• Arrange proper and regular maintenance of elevators.
• Ensure clean UN compound thru arrangement and monitoring of gardening/landscaping.

Facilitate knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Advising and organizing training for the operations/ projects staff on related Operations areas.
• Synthesis of lessons learned and best practices in common premises coordination.
• Sound contributions to knowledge networks and communities of practice.

Required Skills and Experience:

Education:

• Master's degree or equivalent in Construction Engineering, Business /Public Administration, Economics, or any related discipline is required.
• Bachelor’s degree in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of Master's degree.

Experience:

• Minimum 2 years (with Master’s degree) or 4 years (with Bachelor’s degree) of relevant professional management experience in planning, budgeting, arrangement and coordination of operational services at the national or international level.

Required Skills:

• Experience in supervising and managing teams.
• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.
• Experience in the usage of Enterprise Resource Planning based e-platforms.

Desired Skills:

• Experience in building maintenance and administration is an asset.
• Work experience with UN agencies is an asset.
• Previous experience in cooperation with government and municipal authorities would be an asset.

Languages:

• Fluency in English and Russian is required.
• Working knowledge of Turkmen is an asset.

To get additional information and apply for the position, please follow the link.