Office Administrator

Requisition ID 3545 - Posted 02/12/2026 - Dragon Oil (Turkmenistan) Limited - DOTL-Ashgabat

Job Purpose

Organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency

Job Responsibilities

• Maintaining office services and efficiency, supervising office staff and maintaining office records:
• Screening telephone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming letters, faxes and post;
• Organizing meetings and appointments;
• Raising purchase requisitions for ordering office furniture, stationery and other necessary materials for maintaining work of Ashgabat Office;
• Liaising with members of the senior management team;
• Dealing with complex queries and complaints on the telephone, by email and in person;
• Performing secretarial functions, which include answering incoming calls, handling the correspondence;
• Preparation of timesheets of staff employed at Ashgabat office building.
• Careful attitude towards entrusted property and inventory.
• Close interaction and support when other departments call for help
• If necessary, going on business trips as per instruction of management
• Execution of other tasks assigned by line management, if required.
• Compliance with the dress code policy of the company.

Qualification Requirements

• Primary Professional Education. Higher Professional Education is a privilege.
• Experience of performing secretarial function.
• Ability to communication in Russian, English and Turkmen languages.

Job Requirement

• Corporate Code of Conduct
• Annual Work Program and Budget (WP&B)
• Project HSSE Review (PHSSER)
• Department Objectives and KPIs
• Digital Copyrights
• Business Continuity and Disaster Recovery Planning
• Document Control (Technical)
• Software Skills - MS Office
• Electronic Document Management - Business Documents
• Organization and Management of Meetings
• Standard Operating Procedures
• Planning and Organizing
• Management of Change
• Audit Process
• Report writing
• Market Economics, Supply and Demand
• Business Data Management
• Project HSSE Review
• Organizing and Managing Corporate Travel
• Office Services
• Office Management
• Organizing Visas and other Travel Documents
• Office Stationery
• Leadership
• Travel and Expense Requests
• Gifts and Commemorative Items
• Employee Benefits Administration
• HR Information and Records - Storage, Compliance and Privacy
• Vendor Management
• Supplier Selection
• Requisitions and Purchase Orders
• Office Security
• Business Services Management

To get additional information and apply for the position, please follow the link.