Position title: Project Assistant

Position grade: UG

Duty station: Mary with possible travel to Lebap regions, TURKMENISTAN

Responsibilities and Accountabilities

• Contribute to planning project activities in the field.
• Daily coordination and direct supervision of project activities in the field.
• Ensure the timely completion of work by vendors in the field according to the agreed schedule and recommend any corrective actions. Coordination of project activities in the field with local authorities and other relevant stakeholders.
• Prepare draft documents under the specified project, including contracts, invoices, etc., to facilitate the implementation of the activities.
• Assist in organizing activities under the specified project, including seminars, workshops, field trips, etc. communicating and coordinating with all relevant parties involved.
• Ensure timely reporting of all project activities in the field, including draft activity reports, minutes of meetings, protocols etc.
• Take part in coordination meetings under the specified project and take follow-up action on the decisions made during these meetings.
• Maintain working relations with all stakeholders involved in the project activities (including beneficiaries, where applicable).
• Provide regular reports on activities
• Assist in project procurement, including researching and preparing specifications, collecting and analyzing bids, contracting the identified provider, purchasing and delivering of the goods, and finalizing administrative procedures.
• Support all other relevant administrative and logistical matters.
• Perform any other duties as may be assigned

Required Qualifications and Experience

Education: Bachelor’s degree in Social or Political Sciences.

Experience:

• At least two years of experience in project management/assisting in project management.
• Prior experience in project management with UN and knowledge of relevant procedures and protocols is an advantage.
• Experience in organizing and coordinating events involving multiple parties and requiring diplomatic skills and sensitivity;

Skills:

• Understanding of the broad range of issues pertaining to international relations, UN system, migration and development.
• Ability to plan, direct, and coordinate program and administrative activities of a complex, interrelated, and interdependent nature, where unknowns and numerous contingency factors are involved.
• Exceptional organizational skills, excellent planning, and follow-up skills.
• Ability to document and write various types of reports in English and Russian Turkmen (donor reports, minutes of meetings, protocols, press-releases).
• Diplomatic skills and sensitivity to the context.
• Understanding of UN principles of procurement and contracting.

Languages: Fluency in English and Turkmen

Application deadline: 22 June 2023

To get additional information and apply for the position, please follow the link.