Archivist

Requisition ID 2131 - Posted 09/06/2023 - Dragon Oil (Turkmenistan) Limited - DOTL-Hazar

Job Purpose

• Archivist pertains to the category of specialists.
• Archivist is employed and dismissed by the Memorandum of the General Manager/Director of the Company upon recommendation of the department head.

Job Responsibilities

• Accepts documents of departments and sub-departments of the Company and other organizations, which are acquisition sources, for storage;
• Arranges safe custody of the archival documents, regularly checks the availability and condition of files;
• Conducts assessments of archival documents, annually prepares compiled lists of files for persistent and temporary storage and reports for writing off and disposal of expired documents and submits them for review by the Review panel of the Balkan velayat State Archive;
• Conducts preparation and handover of documents of the National Archive Fund of Turkmenistan (“NAFT”) for national archiving in accordance with the established procedure;
• Annually submits to the State Archive of Turkmenistan a passport of the archive, information on changes in the content and volume of funds in accordance with the established forms of state registration of NAFT documents;
• Manages the use of documents;
• Informs the management and employees of the Company about the content of archive; upon management’s instruction selects documents, and, if necessary, compiles relevant information from those documents;
• Issues documents or their copies to interested organizations for official use in accordance with the established procedure;
• Fulfills citizens’ requests of a social and legal nature, advises institutions and individuals on the location of documents (required for making inquiries);
• Keeps records of the use of archived documents;
• Together with NAFT, reviews and agrees on the nomenclature of the Company's files, provides methodological assistance in their preparation, monitors the correctness of filing, execution and storage of files in the Company's office work, as well as their preparation and timely handover to the archive;
• Participates in the organization and delivery of meetings of the Review Panel, prepares documents for the meetings;
• Ensures classification, sorting, collation and use of archival documents (including completed documents);

Eligibility criteria:

• A person with a primary professional education and at least three years of experience in archiving is assigned to the position of Archivist.

Competencies

• Project HSSE Review
• Employee Engagement
• Planning and Organizing
• Audit Process
• Quality Management
• Corporate Code of Conduct
• IMS Objectives and KPIs
• Department Objectives & KPIs
• Software Skills - MS Office
• Document Distribution (Business Documents)
• Electronic Document Management System (Technical)

To get additional information and apply for the position, please follow the link.