Position: Project Assistant

Project: Strengthening prevention and response to GBV in Central Asia

Hiring Department: United Nations Population Fund (UNFPA)

Type of Contract: Service Contract

Level: SB3, PEG 5

Duty Station: Ashgabat, Turkmenistan

Period: till 31 March 2025 (with possible extension subject to funding)

Work type: Full time

Reports to: UNFPA National Programme Analyst on Gender and Youth

Position

The Project Assistant provides programme, administrative and financial support to the UNFPA gender programme portfolio in the provision of the country level deliverables. The Project Assistant works in a collaborative manner with the UNFPA Country Office’s programme and operations staff, main stakeholders, and the UN agencies. The Project Assistant will be directly reporting to the UNFPA National Programme Analyst on Gender and Youth.

Main Tasks and Responsibilities

Under the overall guidance of the Head of Office and direct supervision of the UNFPA Gender and Youth National Programme Analyst, the Project Associate will be responsible for the following:

Programmatic work:

• Provide support to operational coordination and implementation of activities within the Gender programme portfolio;
• Carry out the day-to-day implementation and provision of periodic narrative and financial reports on country-related activities and deliverables;
• Assist in managing financial resources effectively and efficiently so as to achieve the outcomes/outputs and deliverables within the set timescale and available budget.
• Assist in implementation and evaluation of the activities within the Gender programme portfolio in accordance with the stated outcomes/outputs and performance indicators summarized in the Result Frameworks;
• Support in regular communication and coordination with the national partners, and other partners and interested stakeholders, with regard to Gender activities.
• Document and track work plan outputs throughout the year in light of Annual Work Plan.
• DocuSign Envelope ID: 4BE45144-3863-485C-8F14-A628D2C51ED5
• Tracking and managing of spending in accordance with the allocated budget, as well as UNFPA rules and procedures, to ensure transparency, responsibility, and timely fulfilment of both program targets and budget targets.
• Preparation and submission of progress reports and other required reports in accordance with requirements, in all required languages (English, Russian, and/or Turkmen, using outside translation as needed).
• Contribute to the monitoring of the experts working for gender programme portfolio projects, including both international and national consultants.
• Assist with the implementation of regular data collection and analysis, as well as reporting and public outreach via the mass media, events, and other means, to disseminate the results of the Project.
• Travel within Turkmenistan if required; possible travel within and outside the country for participation in relevant meetings.
• Support during the related project evaluations, if any.

Administrative work:

• Maintain project correspondence and communication;
• Contribute to the preparation and implementation of progress reports;
• Maintain schedule of meetings and support all logistics arrangements and draft meeting minutes;
• Maintain filing system;
• Prepare routine correspondence, Note Verbales, memoranda etc.
• Provide support to international consultants in the implementation of their tasks for the achievement of activity results (communication, contracts, agenda, visas, hotel reservations, etc as relevant);
• Assist in logistical organization of meetings, training and workshops.

Financial management:

• Process payments for operational expenses, etc. against project budgets and work plans;
• Process budget revisions;
• Prepare and submit expenditure and programme budget status reports;
• Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
• Undertake other financial and administrative tasks on an ad hoc basis.

Procurement:

• Carry out procurement and recruitment processes; assist relevant staff in the preparation of Terms of References for the consultants;
• Create and manage e-requisitions in the UNFPA financial system;
• Perform other duties as assigned.

Academic Requirements:

University degree in social sciences, international relations, law, demography, development studies, gender/women’s studies or related fields.

Experience:

• Minimum 5 years of progressive professional experience in the public or private sector in administrative and operational support for project implementation. Prior experience in working with/or for international organizations is an advantage
• Experience coordinating and liaising with government agencies and donors is an asset.

Languages: Fluency in English, Russian and Turkmen

Computer skills: Proficiency in current software applications

Other: Excellent communication skills, accuracy, ability to work in a team

To get additional information and apply for the position, please follow the link.