HSE Trainer Assistant

Requisition ID 2547 - Posted 06/02/2024 - Dragon Oil (Turkmenistan) Limited - DOTL-Hazar

Job Purpose

• Responsible for supporting HSE training function.
• Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, answering questions and requests, maintaining training records, keeping the archives up to date, etc.

Job Responsibilities

• Provide administrative and clerical support to HSE training department.
• Collaborate with on duty trainer in the HSE training department to ascertain the needs for training administration.
• Facilitate the handover process between the B2B HSE trainers
• Being abreast of the monthly Training calendar compiled by the instructor
• Liaise with training planners and track announcements and invitations to relevant DOTL department members and department managers.
• Book internal training rooms and manage the training schedule as per the schedule issued by the duty trainer upon his arrival
• Coordinating trainers’ responses to the training requests by DOTL and contractors' requestees as appropriate, monitoring of the minimum and maximum class sizes for any planned session within the training calendar.
• Assistance in organization of Offshore visits by the trainer once such a requirement arises
• Prepare attendance sheets, assessment papers and classrooms to suit the headcount of any forecasted session
• Intervene and provide immediate solution to any IT or administration related matters which might arise during the classroom activity to support the acting instructor and avoid unnecessary down times.
• Collect and maintain feedbacks obtained, reporting to instructor any criticism or omissions recorded, participation in timely elimination of the issues highlighted fostering continuous improvement of the department’s performance
• Carry out electronic filing of the course documents, maintaining of PTW tracker as appropriate along with issuing of the PA/IA cards and any other certificates which might be required
• Maintain the training folder in the common drive, update the presentations timely as per IMS requirement, standardize the format of the ppt templates.

Qualification Requirements:

• Primary Professional Education. Higher Professional Education is a privilege.
• Fluent Russian, good knowledge of English and Turkmen as a minimum
• Knowledge of basic computer skills such as emails/word/excel, etc…
• Advanced knowledge of Microsoft Excel and business English
• Require the management of the learning and development and HSE function to ensure organizational and technical conditions and the preparation of established documents necessary for the performance of official duties.
• Possession of administrative and secretarial skills, eagerness to learn and develop
• Proficiency in document formatting, spreadsheets, simple databases, e-mail, and power point

Competencies

• Field HSE Objectives and KPIs
• Health and Safety Risk Awareness
• ISO 14001 and OHSAS 18001 Management System Audits
• HSE Regulations Standards and Guidelines
• Management and Organization of HSE Site Operations
• Preventative HSE Inspections
• Incident and Accident Reporting and Investigation
• HSE Audit
• Permit to Work System
• Government Statutes and Regulations
• Environmental Awareness (GHG/ Water and Wastes)
• Waste - Hazardous and Non-hazardous
• Emergency Management and Intervention
• Occupational Health Management
• Process Safety Management

To get additional information and apply for the position, please follow the link.