Job Title: Executive Assistant, GS5, Ashgabat Turkmenistan, Temporary Appointment (for nationals of Turkmenistan only)

Job no: 567730

Contract type: Temporary Appointment

Duty Station: Ashkhabad

Level: G-5

Location: Turkmenistan

Categories: Administration

Deadline: 03 Dec 2023 West Asia Standard Time

Under the supervision of the Representative, the Executive Assistant is accountable for communications, operations and administrative support services to enhance the smooth running of the supervisor’s day-to day activities. Executive Assistants also represent the supervisor in initiating, following up on and resolving issues pertaining to administrative requests.

Summary of key functions/accountabilities:

Communications Support:

• On behalf of supervisor, manage incoming and outgoing correspondence, e-mails and telephone calls.
• Communicate sensitive information to higher level managers.
• Provide routine information pertaining to the work of the division/office.
• Draft responses to written inquiries on routine questions.
• Coordinate responses to sensitive inquiries.
• Prepare briefing materials for official trips or meetings.
• Follow up on established deadlines and ensuring timely submissions by staff on reports, correspondence and other documents.

Administrative Support:

• Maintain the supervisor’s calendar and arrange meetings.
• Organize official travel on behalf of supervisor.
• Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy.

Operations Support:

• Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
• Maintains and updates a system which monitors the absence of staff.
• Supports management of administrative supplies, office equipment, and updating the inventory of items.

Qualification:

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

Experience: A minimum of five years of relevant administrative or clerical work experience is required. For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two years.

Language Requirements: Fluency in English and Russian is required. Knowledge of Turkmen is an asset.

To get additional information and apply for the position, please follow the link.