Job Identification: 31533

Posting Date: 01/29/2026, 12:14 PM

Apply Before: 02/12/2026, 11:59 PM

Job Schedule: Full time

Locations Ashkhabad, Turkmenistan

Agency: UNDP

Grade: NPSA-5

Vacancy Type: National Personnel Service Agreement

Practice Area: Effectiveness

Bureau: Regional Bureau for Europe and the CIS

Contract Duration: 6 months

Duties and Responsibilities

1.Provide general administrative assistance focusing on achievement of the following results and ensuring the highest level of accuracy and attention to details

• Ensure full compliance of UN/UNDP rules and regulations, operational policies and strategies and Quantum procedures.
• Assist in the organizing and coordination of events management, such as conferences, workshops, retreats (e.g. logistics, catering, venue preparation and document preparation for events).
• Prepare minutes of meetings and translate documents when needed.
• Provide support in conducting DSA and other administrative surveys.
• Support quarterly inventory physical count for the country office and help with preparation relevant reports, support country office in biannual asset verification and certification exercise.
• Supports to ensure audit readiness in collecting and compiling relevant data and information.
• Perform other administrative tasks when necessary.

2. Provide support for the implementation of travel-related processes focusing on achievement of the following results and ensuring the highest level of accuracy and attention to details:

• Process travel authorization and travel claim in line with travel entitlements for staff, consultants, UN and visitors, ensuring that the travel arrangement follow the UN rules of most direct route and most competitive prices.
• Support to develop plan missions for delegations in country and within country.
• Supports Travel Profile creation as required.
• Prepares Travel related reports on a regular basis.
• Ensures the timely processing of invoices for travel service providers.
• Supports the maintenance of all documentation and records relating to the travel and protocol related activities.
• Supports the development of Logistics Notes for events, ensuring accuracy of information relating to travel and protocol matters.

3. Provide clerical support for financial processes focusing on achievement of the following results and ensuring the highest level of accuracy and attention to details:

• Review supporting documents for payments and other financial documents for management and development projects, non-Quantum Agencies.
• Process projects and Agencies’ invoices in Quantum.
• Prepare payment orders for the bank and when required make visits to the local bank to process payments.
• Fil out the check payments and monitor checkbook sequences for USD and TMT payments, ensuring timely requests for new checkbook from the bank.
• Daily monitor payment status in Quantum (approved/ pending/ validated/ needs revalidation/on hold/rejected) and take appropriate actions to resolve the exception.
• Track online bank statements (TMT, USD) for processed payments; in case of returned payments, take appropriate actions and/or inform FU colleagues for resolution.
• Prepare letters to the bank, as required.
• Maintain proper filing of finance documents and correspondence.
• Monitor the SharePoint website for uploaded payment requests from UNDP projects.
• Update payment status promptly on SharePoint website by organizing in folders (update ‘In process’, ‘paid’ folders).
• Respond to projects and Agencies’ requests on processed payments.

4. Support knowledge building and knowledge sharing

• Participate in training on internal procedures for the project staff and provide support to the organization of training and other capacity building activities as needed.
• Make sound contributions to knowledge networks and communities of practice.
• Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.

To get additional information and apply for the position, please follow the link.